Office Administrator

Our client 

Our client is a boutique, highly respected professional services team in Auckland, known for delivering exceptional service to some of the country’s leading organisations.
  
They are seeking an experienced, driven and curious office administrator to join their close-knit, high-performing team.
  
This is a full-time role, but can be considered part-time for those available five days a week who need flexibility around start and finish times

The role 

• Act as the first point of contact for guests, clients and stakeholders
• Schedule key stakeholder meetings, travel bookings and support event coordination, you’re a natural at prioritising and navigating busy diaries
• Proactively manage incoming correspondence and enquiries, responding as appropriate
• Drive smooth office operations, including systems management, oversight of supplies and coordination of maintenance
• Take ownership of administrative systems and processes, continuously seeking ways to improve and streamline
• Support Partners and Associates with high-level administrative tasks, including client report preparation, quality control, application management and record maintenance
• Organise and prioritise tasks with strong attention to detail, understanding business priorities and client needs
• Uphold best practice and operational excellence to maintain the firm’s reputation and high delivery standards
• Deliver exceptional customer service and communicate effectively with stakeholders at all levels

About you

• 4+ years’ experience in an administration role, ideally within professional services (though your attitude, adaptability and ability to learn quickly are just as important)
• Exceptional written and verbal communication skills, with strong proof-reading ability and meticulous attention to detail
• Confident engaging with senior executives, with a professional yet personable demeanour
• Highly organised, able to manage complex diaries, prioritise workflow and juggle multiple deadlines in a fast-paced environment
• Strong technical capability across Word, Excel, PowerPoint and Outlook, with exposure to CRM or multiple software systems
• Working knowledge of, or genuine curiosity about, CoPilot and AI tools
• Operate with confidentiality, discretion and integrity in all aspects of your work

About HOME Recruitment

Great to meet you! We’re a boutique agency specialising in corporate service and business support opportunities for a diverse portfolio of clients across temporary, contract and permanent positions.

We are committed to creating a diverse and inclusive recruitment process where all individuals feel valued, respected, and empowered. We encourage candidates from all backgrounds, identities, and experiences to apply! If you require any accommodations during the application process, please don’t hesitate to let us know.